hearlog
Email Meeting Action Items Automatically
After a meeting, hearlog pulls out every task, owner and deadline and emails them to your team in one click — no copy-pasting, no missed follow-ups. Works for meetings in Hindi, Hinglish, Telugu, Tamil and more, powered by hearlog AI. A hearlog Pro feature.
How action items email works
Open any saved note, click Email Action Items, enter your team's addresses — hearlog reads the transcript with hearlog AI, extracts the tasks with their owners and deadlines, and sends a clean formatted email to up to 5 people. If there are no action items, it tells you instead of sending an empty message.
The extraction understands the way Indian teams actually talk. A Hinglish commitment — "kal tak report submit karo" — becomes a proper action item with the owner attached. Hindi, Telugu, Tamil and mixed-language meetings all produce a readable English-formatted task list your whole team can act on.
Because it works on any saved note, it covers every input hearlog supports — live recordings, uploaded audio, YouTube transcripts and PDF extractions. Recipient addresses are used only to send that one email and are never stored or added to any list.
From meeting to inbox in 3 steps
Open a saved note
Any recording, upload, YouTube transcript or PDF with a transcript works.
Enter your team
Add up to 5 email addresses and your name.
Send
hearlog extracts the tasks, owners and deadlines and emails them automatically.
Action items email — FAQ
How does the action items email work?
After saving a meeting recording as a note, click "Email Action Items" and enter your team's email addresses. hearlog extracts all tasks, commitments and deadlines from the transcript and sends a formatted email to up to 5 recipients automatically. No copy-pasting required.
Does it work for meetings in Hindi and Indian languages?
Yes. hearlog extracts action items from transcripts in Hindi, Telugu, Tamil, Hinglish and other Indian languages. A Hinglish meeting — "kal tak report submit karo" — produces an action item in readable format for the email. Works across all supported languages.
How many people can I send action items to?
You can send to up to 5 email addresses per note. Enter them as a comma-separated list. Each recipient gets the same formatted email with all action items from the meeting. For larger teams, forward the email or share the hearlog note link instead.
What if the meeting has no action items?
hearlog scans the full transcript for tasks, commitments and deadlines. If none are found, it notifies you instead of sending an empty email. This prevents confusing or empty emails reaching your team — only genuine action items are sent.
Can I send action items from uploaded audio files?
Yes. The action items email feature works with any saved note — live recordings, uploaded audio files, YouTube transcripts and PDF extractions. As long as the note has a transcript saved, you can extract and send action items from it.
Is the action items email free?
Action items email is a Pro feature at ₹299 per month or $19 per month. The free plan includes transcription, AI summaries and manual export. Pro adds automated action item emailing, Chat with recordings, YouTube transcription and PDF extraction.
Can I customise the email template?
The current version sends a standardised format: numbered action items with responsible party and deadline where mentioned. Custom email templates and branding are planned for a future update. The email includes a footer noting it was shared via hearlog.
Is my team's email address stored by hearlog?
Recipient email addresses are used only to send the action items email and are not stored in your hearlog account. Each send requires re-entering the addresses. hearlog does not add recipients to any mailing list or contact database.